Last updated: 5th May 2022
General Rules
These rules (“the Rules”) apply to the following events:
- Option 1: Full Walk – (Kings Heath Park to Kings Heath Park OR Rookery Park to Rookery Park)
- Option 2: The Junior and family walk – Half Walk (Rookery Park to Kings Heath Park)
- Option 3: The Believe 2 Achieve Walk – for the less abled or young children (A choice of laps around Kings Heath Park)
(“Event”) stands for the Birmingham Walkathon – Walk4Harry – Walk4Others and by registering for this Event, you agree to comply with the terms set out by and for this Event.
The Event is organised by Help Harry Help Others (registered charity number 1147859 in England and Wales and registered at Companies House in England and Wales number 08042006)
Age Restrictions and Entry:
Each Event is subject to various age restrictions as set out below, which relate to the age of the participant on the day of the relevant Event.
Participants – Birmingham Walkathon Option 1, 2 and 3:
Children 15 years old and under (inclusive)
- Cannot enter individually
- Must be entered as an additional entrant, where the primary entrant is 18 or over and is the parent/legal guardian of the additional entrant or has the permission of the additional entrant’s parent or legal guardian
- Must give contact details for the parent or legal guardian
Adults aged 16 and over
- Can enter individually
- Do not need parent or legal guardian contact details
- Can be the primary entrant for multiple entries
- Can be the primary entrant for an additional entrant under 16 where the primary entrant is the parent/legal guardian of the additional entrant or has the permission of the additional entrant’s parent or legal guardian. Must give contact details for the parent or legal guardian.
Only registered participants who have paid their entry fee (or had the fee paid for them) are eligible to take part in Birmingham Walkathon Option 1, 2 and 3 Events on Sunday 2nd April 2023.
Entry Fees and Cancellation:
1. Given the limited number of spaces for each Event, entry fees are non-refundable unless we change an Event venue and/or date (please see paragraph 2), or if we cancel the Event altogether (please see paragraph 3)
2. In the event that we need to change the venue and /or date of your Event, we will notify you of this change as soon as possible. Your Event place will be automatically transferred to the re-scheduled Event date unless you tell us you are no longer able to attend. In these circumstances you can either ask for a refund of your entry fee.
3. In the event that we need to cancel your Event, we will notify you of this cancellation as soon as possible. If we have to cancel the event you can ask for a refund of your entry fee.
4. Entry fees for each Event are as set out on the Birmingham Walkathon – Walk4Harry – Walk4Others website at the time of purchase.
5. Your Event place will not be confirmed until payment has been processed and an email received from us acknowledging that a place has been allocated to you at the relevant Event.
Birmingham Walkathon Tickets:
1. Tickets will not be eligible for refund unless Event has been postponed or cancelled by Event organisers.
2. Valid tickets may only be used once.
3. We reserve the right, in the case of circumstances beyond our control to modify or cancel the use of a ticket.
4. We will not be liable to the ticket holder or any other person if a ticket is lost, deleted, or stolen.
Access for Prams, Pushchairs and Wheelchairs:
1. Wheelchair users can take part in option 3 of the Birmingham Walkathon at own risk.
2. Participants can take part in options 1, 2 and 3 of the Birmingham Walkathon with prams/pushchairs at own risk.
3. All participants who are bringing a pram/pushchair to the Birmingham Walkathon should use the pram/pushchair following instructions given by the Event officials on the day e.g. starting the event at the back of the walkers to ease congestion.
Changes and Last-Minute Arrangements:
1. Participants arriving late must abide by the instructions and decisions of the Event Manager. For health and safety reasons it is possible that participants arriving late will not be permitted to take part in the Event.
Medical / Health & Safety:
1. We take all reasonable steps to minimise the risk of injury to participants during fundraising events. Risk assessment processes are in place for this Event which aim to minimise or eliminate the risk to everyone taking part. By taking part in an Event, all participants acknowledge that there may be conditions or circumstances beyond our control that can lead to unforeseen risks.
2. Participants are responsible for ensuring that they are wearing appropriate attire (including footwear) when taking part in an Event, considering what the Event endures, the weather and the terrain of the routes.
3. Participants are responsible for ensuring that they are sufficiently fit and healthy to take part in their Event. Anyone unsure of their physical ability to take part in an Event must therefore seek medical advice prior to the Event. If advised you are not sufficiently fit to take part in the Event and you choose to continue, you do so with the understanding that you are no longer considered a participant of the Event and that you absolve us of all and any responsibility and continue entirely at your own risk.
Fundraising for the Event:
1. It is imperative that if you are fundraising online that you create your fundraising page via the Event website. Upon registration for your place, you will receive an email to notify you of how to create your page. By doing so this will enable Birmingham Walkathon to distribute the funds evenly to the selected charities as agreed and also help to keep a clear running total of all monies raised.
2. All participants have a responsibility to ensure that all fundraising monies / donations received in connection with an Event are paid to “Help Harry Help Others Walkathon” and we ask that you do this as soon as possible after the Event.
Money pledged via the Website fundraising pages that are set up on registration is collected automatically. Other ways to pay in fundraising monies are as follows:
- Sending a cheque made payable to “Help Harry Help Others Walkathon” (stating your full name, unique reference number and event on the back) to:
Help Harry Help Others
Midland Croft
Birmingham
B33 0AW
- On the day of the Event donations can be accepted using our Tap to Donate facilities – just ask an Event official for more information in Kings Heath Park or Rookery Park.
Use of your information
1. When you register for an Event, we collect personal data relating to you and anyone else that you register. We will use this information for the purposes of organising and administering the Event, including to send you your Walker Registration Pack and additional information about the day. If you provide personal information on behalf of additional entrants, please only provide this if they have confirmed that they are happy for you to do so.
2. In the case of an emergency we may also pass personal details provided to the emergency services or health care professionals, and also use them for the purposes of contacting your emergency contact.
3. St Johns Ambulance will be at both parks for the Event and to hand on route. If you are treated by St Johns Ambulance on the day of the Event, your details may be passed on to us only for health and safety reasons.
4. Following your registration we will contact you with information about the Birmingham Walkathon Event e.g. to discuss ways to improve your fundraising and hints and tips in preparation for the walk. We may also hold your information for the purposes of sending you further information about future events.
5. All personal information held by us will be handled in accordance with applicable privacy laws and Help Harry Help Others privacy statement which can be found on www.hhho.org.uk/privacy-policy
Filming and Photography at the Events
1. Please note that our media partner, videographer, and photographers may be filming, photographing participants, volunteers and spectators taking part or attending the Event and use such footage or photographs for the following reasons:
(i) for Help Harry Help Others / Birmingham Walkathon – Walk4Harry – Walk4Others to publicise the Event for commercial and / or fundraising purposes including, but not limited to, advertising, publications, marketing material, merchandising, and other documents that may be made available to the public; and
(ii) for our Event partners / sponsors to publicise their involvement and/or association with the Birmingham Walkathon – Walk4Harry – Walk4Others.
2. No personal details of any under 16-year-old participants will be used in any publicity materials without the consent of their parent or legal guardian, but we may use images where children are incidentally included e.g. at the starting line.
Conduct
1. All participants and supporters must abide by the Rules and any rules, instructions or regulations displayed or given before or on the day of the Event by Birmingham Walkathon Event officials, including those relating to the health and safety of participants and supporters.
2. No litter must be dropped by Event staff, participants, and supporters and instead they should use the litter facilities available within the parks and around the roads or take litter home to dispose of correctly.
3. We respectfully ask that all participants and supporters do not use aggressive or abusive language towards our Event organisers, marshals, volunteers, and other participants.
4. Birmingham Walkathon participants are not allowed to bring dogs or any pets/animals to the Event, at any of the venues or on route.
5. We reserve the right to ask participants and supporters to leave an Event if they do not adhere to these Rules, and no refunds shall be given in these circumstances.
6. There will be no parking for the event at either parks, rest points, or roads within the route. Participants are asked to arrive to event on foot, be dropped off, or travel on public transport. This is to help prevent any congestion on the day of event and any health and safety issues arising.
Liability
1. Use of the Birmingham Walkathon website is subject to our website terms and conditions. 2. All participants and spectators enter and attend an Event entirely at their own risk. We shall not be liable for any injury, damage or loss to participants or their property that might occur as a result of their participation or attendance at an Event, other than in respect of any injury or loss arising as a result of our negligence.
